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Learn: The TAO Blog

Time Saving Tip: How to Change Capitalization Without Retyping

Updated: Apr 7, 2023

A pair of hands wearing a smartwatch, typing on a computer, with a phone laying nearby.

Recently, I was copying a restaurant's menu from one platform to another. Many of the descriptions were originally in ALL CAPS. While I sometimes use ALL CAPS in titles and short phrases, using it in sentences and paragraphs can come across as aggressive, and can also be difficult to read. Instead, try using bold font when you want to emphasize some words in a longer block of text.

If you ever find yourself in a situation like mine, and you want to change the case (i.e., capitalization) of some text, don't have to retype it! Save yourself some time and use one of these two easy ways to change the case of your text:

Microsoft Word

Most people don't fully utilize the many functionalities of Microsoft Office. If you use Microsoft Word, simply use the Change Case feature to switch the capitalization of a block of text.

Convert Case

If you don't have MS Office, or you simply don't want to open another program, try Convert Case. This website allows you to paste a block of text and then choose how you want to reformat it. Options include Sentence case, lower case, UPPER CASE, Capitalized Case, and more. While there are some ads on this free tool, they weren't distracting to me.


You still need to double-check the text after you use a tool like this, to make sure proper nouns are appropriately capitalized (Mr. Smith goes to Washington instead of mr. smith goes to washington, for example). It's still a huge time saver over retyping, though. Are there any repetitive tasks you wish a computer could do for you? Try an online search to see if someone's already created a tool for it. You can also reach out to our team if you'd like help creating more streamlined workflows.

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